The Constitution and ByLaws
of
The East Richmond Beekeepers Association
Date Accepted: July 8, 2008
ARTICLE 1, NAME
SECTION 1: NAME: The name of this organization shall be “The East Richmond Beekeepers Association.”
ARTICLE 2, OBJECTIVES
SECTION 1: OBJECTIVES: The objectives of this nonprofit organization shall be to encourage better methods among beekeepers, to promote cooperation, to reach a common understanding regarding our problems and their solutions, to maintain friendly and helpful relations with those forces which are working to better the beekeeping industry, to develop markets for beekeeping products, to foster closer cooperation among members of the Association, and to do such things as will tend to improve purposes for its members and the general public relating to honey bees and the beekeeping industry. Should this Association undergo dissolution, its assets will be distributed only to charitable purposes.
ARTICLE 3, MEMBERS
SECTION 1: MEMBERS: Anyone interested in beekeeping and the beekeeping industry may join the Association upon payment of the regular annual dues. The right to vote shall be limited to members.
ARTICLE 4, OFFICERS
SECTION 1: OFFICERS: The officers of the Association shall be as follows:
President, VicePresident, Secretary, and Treasurer. All officers shall be elected by a majority vote of the members present at the regular January meeting and serve for one year. The President may not succeed himself or herself in office after one year. The Treasurer, if elected for a second term, may not succeed himself or herself in office after the second year.
In case of a vacancy, the President shall recommend a replacement to the body of the Association who will vote on it. No person shall be elected for any office without his or her consent. Each officer shall provide his or her successor with all appropriate materials, records, and Association property.
ARTICLE 5, DUES
SECTION 1: DUES: The annual dues for members shall be $10.00 an individual or for a family membership, and shall be payable to the Treasurer of the Association on January 1 of the fiscal year covered by said dues. All dues expire on December 31 of each year. Any member of the Association who becomes delinquent in payment of dues after January 31 will be dropped from the roll of membership after 60 days, and shall cease to be a member of the Association. A person who has been dropped from the roll of membership for nonpayment of dues, may be restored to active membership by paying the current year’s dues. No portion of the dues shall be used for political purposes.
ARTICLE 6, MEETINGS
SECTION 1: MEETINGS: There shall be regular meetings held monthly, on the second Tuesday of each month, except on holidays. Special meetings may be called at the discretion of the Executive Committee.
SECTION 2: CHANGES IN MEETINGS: When meeting times must be temporarily changed, the President and/or the Secretary shall notify the members of the change. The regular scheduled meeting times may be changed by a vote of the membership when announced ahead of time in a prior meeting, or a communication to the members.
ARTICLE 7, COMMITTES
SECTION 1: The EXECUTIVE COMMITTEE shall consist of all the elected officers of the Association, namely: President, VicePresident, Secretary, and Treasurer, as well as the immediate past President who shall be an exofficio member. The Executive Committee shall have authority to transact business on behalf of the Association when it is not in session.
SECTION 2: The NOMINATING COMMITTEE shall be appointed by the President and consist of three members who will nominate officers for the next year.
ARTICLE 8, DUTIES OF OFFICERS
SECTION 1: PRESIDENT: The President shall preside at all meetings of the Association using regular parliamentary usage and Roberts Rules of Order. This officer shall appoint such special committees as is deemed necessary,and perform such duties as the Association may direct. In case of a vacancy of any office, the President shall recommend a replacement to the body of the Association who will vote on it.
SECTION 2: VICEPRESIDENT: The VicePresident shall perform the duties of the President in his or her absence, or upon the President’s request. If the VicePresident is unable to perform this duty in the absence of the President, then the VicePresident may appoint any member to act in his or her stead. The VicePresident shall also serve as “Program Chairman”, and may ask others to assist as needed, making necessary arrangements for programs and securing speakers for same.
SECTION 3: SECRETARY: The Secretary shall record the minutes and proceedings of the Association at each regular meeting and keep a permanent copy. If the Secretary is unable to perform this duty, he or she may ask any member to act in his or her stead.
SECTION 4: TREASURER: The Treasurer shall collect the annual dues from the members and notify all members who are delinquent in payment of dues after January 31. This officer shall be custodian of all monies received by the Association and keep full and accurate records showing the receipts and disbursements of all monies. The Treasurer shall make a complete report on the financial standings of the Association at each regular meeting, and shall have the books audited annually and approved by the President, VicePresident and Secretary. The Treasurer at the end of the term shall have all records and books audited and shall deliver them to the successor, including papers, monies, and all other property of the Association which may be in his or her possession.
ARTICLE 9, MEMBERSHIP ROSTER
The Secretary and the Treasurer shall work together to develop and update the membership roster. It will be made available to the membership after the time period to renew memberships has passed. This roster will include the names, addresses, phone numbers, and email addresses of members as available. As new members join, their contact information will be made available to the membership via updates to the roster as necessary. Any member can request an updated roster throughout the calendar year. This membership roster is only for the use of club members. It is not to be publicly displayed on the internet, nor will it be made available to persons or businesses outside of our club membership.
ARTICLE 10, AMENDMENTS
SECTION 1: AMENDMENTS: Any article or any section of any article of the Constitution and ByLaws may be amended at any regular meeting by a twothirds (2/3) vote of all members present, providing proposed amendments have been presented to the Executive Committee for their recommendations, and have been presented in writing, via regular mail or electronic mail, to the entire membership at least 30 days before any meeting.
ARTICLE 9, MEMBERSHIP ROSTER
The Secretary and the Treasurer shall work together to develop and update the membership
roster. It will be made available to the membership after the time period to renew
memberships has passed. This roster will include the names, addresses, phone numbers,
and email addresses of members as available. As new members join, their contact
information will be made available to the membership via updates to the roster as necessary.
Any member can request an updated roster throughout the calendar year.
This membership roster is only for the use of club members. It is not to be publicly displayed
on the internet, nor will it be made available to persons or businesses outside of our club
membership.
